Purchasing Software / Hardware Guidelines
Technology Purchase Requests can be submitted through the following Service Portal:
Department Technology Purchasing Guidelines
All USF departmental computer purchases should be made through the USF Computer Store which can be found by selecting ‘Department Tech Purchases’ on the USF Computer Store website. Computers available from the USF Computer Store meet or exceed all necessary University hardware and software standards.
Any request to purchase computers outside of the pre-approved Computer Store offerings must be submitted and approved through a Technology Exception Request (UTSB). Visit the UTSB link for more information.
Computers purchased outside of approved avenues that do not meet USF technology standards are not supported by USF IT.
For additional help and guidance on procuring computers for departmental use, please contact techpurchasing@usf.edu or cas-technology@usf.edu
Ordering & Purchasing Software
Sometimes you may be asked to purchase software for faculty or staff members; before doing so, please refer to the Software Catalog or the Application Gateway.
Any software that needs to be purchased and is not part of the software catalog or application gateway, we can work with you and USF IT on submitting a UTSB/ISSP approval for Non-Standard Purchases.
Ordering & Purchasing Hardware
We can work with the operation manager or with faculty member directly on ordering new/replacement machines or additional peripherals (monitors, docking stations, etc) based on their teaching or research needs.
At this time CAS E&G funds will only purchase new machines for new positions. We are unable to use this funding source to purchase two machines for any user at this time and in limited cases where a machine is purchased, we will work with you on having the other unit be returned for re-imaging and re-deployments.
If you require a second machine, please work with your department manager on the distribution of research or start-up funds to purchase the equipment.
For New Faculty/Staff Hires:
CAS E&G Funds will purchase the University standard desktop or laptop form factors and the standard peripherals based on the given form factor (monitor(s), docking station, keyboard/mouse combo, webcam, and headset). However, it is encouraged to redeploy previously owned equipment given that the device provided is still within the 5 year refresh cycle period.
If a new faculty member requires a device that is not a University spec recommended standard, or require a device with higher computational needs, then CAS DO can work on a cost shared model to split the cost through the use of department research funds, faculty start-up funds, or from an alternative funding source.
Purchasing a Replacement Device:
CAS E&G Funds will purchase a replacement University standard desktop or laptop if the current device was provided by the College of Arts & Sciences, and if the device is over the 5 year age limit and experiencing hardware issues. Please provide the Make/Model/Service Tag (Serial Number) of the current device that will be replaced.
Once the new computer is deployed to faculty/staff, their previously owned device will need to be recycled through Central Receiving or picked up by the CAS Tech Team for recycling.